Free event planning checklist

Everything to plan your event, in the order it should happen.

A free event planning checklist that matches your event type. Load a proven task list grouped by workstream and counted down in weeks, check things off as you go, and add anything specific to your event. Print it or save it in Event70.

No login · Saves to this device · Print built in

How it works

A plan you can act on in four steps.

  1. Step 1

    Pick your event type

    Choose a corporate event, conference, fundraiser, workshop and more. The checklist loads tasks built for that kind of event.

  2. Step 2

    Work backwards from the date

    Tasks are grouped by workstream and counted down in weeks out, so you know what to do first and what can wait.

  3. Step 3

    Check things off

    Tick each task as you go and the progress bar tracks how close you are. Add your own tasks for anything specific to your event.

  4. Step 4

    Print or hand it off

    Print the list for a planning meeting, or sign up to assign owners and due dates and share it with your team.

Questions

Good to know.

What should be on an event planning checklist?
A good checklist works backwards from the event date across every workstream: logistics and venue, program and speakers, guests and invitations, production and AV, catering, and on-site. This tool loads a starting list tuned to your event type.
How far ahead should I start planning?
It depends on the event. A small workshop can come together in a few weeks, while a conference often needs four months or more. Each task here shows how many weeks before the date it usually belongs, so you can pace the work.
Can I add my own tasks?
Yes. Add any task you need and edit the wording on the built-in ones. Your changes and what you have checked off save to this browser, so the list is there when you come back.
Is the checklist free to use?
Yes, with no account. Tick items, add tasks and print the list for free. Sign up for Event70 when you want to assign owners and due dates and track the checklist alongside the rest of the event.

Sign up free to assign owners and due dates.

Turn the checklist into a tracked task list on the event, give every item an owner and a date, and keep the whole team moving.

Start free